MICROSOFT TEAMS: 4 TIPS ON HOW TO BE MORE PRODUCTIVE IN YOUR MICROSOFT TEAMS MEETINGS

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Katy Barron
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3 minute read
Microsoft Teams: 4 tips on how to be more productive in your Microsoft Teams meetings-Image

Working from home and hybrid working have many benefits that we all enjoy but they can also come with many unwanted distractions that office space with colleagues just would not have.

With Digital Workplaces spending more and more time in virtual meetings it is important that teams stay as focussed and productive as they can be during online scheduled time together just like they would in real-time physical meetings in an office setting. 

Below are 4 tips on how your digital workplace can be more productive when in a Microsoft Teams meeting.  

Record your Microsoft Teams meetings

You can now record meetings within Microsoft Teams. By recording a virtual meeting you will have access to the audio, transcribe and screen shares from a meeting for you to use as a reference anytime that you like. Recordings never expire and allow you to be able to re-listen to parts of meetings that you may have missed or would like to spend more time reviewing to understand a topic better.

Blur your background

When working from home, there may be a few things around our homes that we do not want everyone from our professional lives seeing. This might be distracting family members, pets or just the fact that when at home you work from your bedroom and would like to keep your home life private. Whatever the reason, blurring backgrounds and exploring background options available in Microsoft Teams can eliminate interruptions that may be distracting. 

Use the Microsoft Teams background noise filter

No matter the interruption there will always be a time where your work area at home is nosier than you would like it to be at a time where you need silence. 

To eliminate noise interruptions, Microsoft Teams offers a noise suppression feature for the Teams desktop app to help keep our meetings focused by suppressing noise at different levels. 

Engage with your digital workplace on camera

Workplace collaboration tools may give us everything that we need to work from any location but working from home and talking to a grid of photo icons every workday can leave you feeling disengaged from your team.

By turning your camera on and having an online face to face meeting, you will begin to use body language again and eye contact just like you would communicate in person and this can help gain a better understanding of topics being discussed within a virtual meeting and help aid productivity. By encouraging your team members to use the video option in Teams meetings, your meeting will have a more in-person feel and this will also help to combat social isolation that many people might be feeling due to working from home. 

If you would like to learn more about what Microsoft Teams could do for your business, get in touch with Digital First today to discuss your requirements and find out how to get started. 

Katy Barron

Katy Barron

Manager
Katy has worked in marketing and events internationally for over 10 years, after having graduated from Glasgow Caledonian University with a BA in Arts, Entertainment and Media Management. At Digital First she began as an Administration Assistant, using her event management skills and then progressed to her current Project Manager role where she works with Microsoft365 tools on a daily basis which she is passionate about using and marketing to others to help users work smarter.